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Negaunee Historical Society Board of TrusteesMembers serve one-year terms
BYLAWS OF THE NEGAUNEE HISTORICAL SOCIETY As Amended on April 5, 2005 ARTICLE I NAME OF ORGANIZATION The name of this non-profit organization shall be the NEGAUNEE HISTORICAL SOCIETY. ARTICLE II PURPOSE AND RESPONSIBILITIES The NEGAUNEE HISTORICAL SOCIETY was founded on November 22, 1982 as a non-profit, private, educational and historical organization. It’s purpose is to preserve the history of Negaunee’s citizens and heritage for future generations. This includes but is not limited to: Owning and operating a museum; cataloging, collecting, displaying and storing of artifacts and data relating to Negaunee’s founding and development; and raising and expending funds to accomplish these goals and objectives. ALL members shall acknowledge that any acts of improving the conditions of the museum ( inside or outside) with personal labor or talent are considered to be volunteering their services. Major expenses for labor must be made by the bid process and approved by a majority vote of the governing board.
ARTICLE III BOARD OF TRUSTEES Section 1. THE BOARD. The Board of Trustees will be the governing body of this Society and shall consist of twelve (12) trustees who shall have been members in good standing prior to their election to the board. These trustees shall perform their duties prescribed by these bylaws, by the parliamentary authority of Robert’s Rules of Order, Revised and by the applicable laws of the State of Michigan. Section 2. ELECTION. The Board of Trustees shall be elected by the members in good standing of the Society at the annual meeting in December . Four (4) trustees shall be elected each year to a 3-year term. Any other unexpected trustee vacancies shall be filled by vote of the remaining members of the Board until the next annual meeting. The membership shall then vote to fill the vacancy/vacancies to the remainder of the term/terms. All terms shall begin immediately following their election and continue until their successors have been seated. Section 3. OFFICERS. The Board of Trustees SHALL elect the President, Vice-President, Secretary and Treasurer from their governing body at their first regular meeting after the annual meeting of the Society. Section 4. VACANCIES ON BOARD. A vacancy on the board may occur due to resignation, failure to be a member in good standing, permanent disability, un-excused absence of two (2) consecutive regular meetings or for cause by affirmative vote of seven (7) trustees. That vacancy shall be filled by majority vote of the remaining trustees at their next regular business meeting, but no later than thirty (30) days from the date of the vacancy. The newly elected trustee shall fill the unexpired term to which he/she was chosen.
ARTICLE IV MEMBERSHIP Any person interested in the history of Negaunee may become and remain a member of this Society in good standing through payment of annual dues. Dues will be established from time to time by a majority vote of the Board of Trustees. Membership shall be based on a calendar year. Annual Membership (Adults) - $ 10 Annual Membership (18 and under) - $ 5 Lifetime Membership - $100 Business Membership - $ 10
ARTICLE V MEETINGS Section 1. REGULAR: Unless otherwise ordered by the Board of Trustees, regular meetings shall be held on the first Tuesday of every month. Section 2. ANNUAL: The Society shall hold an annual meeting within the corporate limits of the City of Negaunee in the month of December at a time and place determined by the Board at their October business meeting. The purpose of the annual meeting is to elect four (4) members to the Board of Trustees and to fill any vacancies or temporary appointments that might have occurred during the past year. Also, any other business that may come before the Society shall be discussed. Notice shall be given either by notice in the proceeding newsletter, by publication in at least one local newspaper or by direct mail to each member at least twenty (20) days prior to the annual meeting. Any member in good standing may attend and shall be eligible to cast his/her ballot on any issue to be decided on. One (1) representative from each business member shall also be eligible to cast his/her ballot. Section 3. SPECIAL: The Society may convene special membership meetings at the discretion of the President, by written request by four (4) trustees or by written request to the Secretary by at least 15% of the membership. Upon receipt of the request, the Secretary shall call a special meeting within 30 days thereof. Section 4. QUORUM: Seven (7) trustees must be present in order to constitute a quorum for the transaction of any business.
ARTICLE VI DUTIES OF OFFICERS SECTION 1. PRESIDENT. The president shall preside at all meetings of the Society and have the duties and powers granted by these bylaws, State of Michigan or by official action of the governing board of the Society not inconsistent with these bylaws or state statute. The president shall be responsible for the orderly conduct and management of the business of the Society. SECTION 2. VICE-PRESIDENT. In the absence of the President, the Vice-President shall preside at all meetings of the Board and assume all other such duties of the President. SECTION 3. SECRETARY. The secretary shall be responsible for notifying the members of all meetings of the Board and shall keep a written record in a journal of all events and official actions taken by the Board at all meetings of the Society. The secretary shall be responsible for the custody of the corporate books, records, files, and for all correspondence and perform other such Society duties as assigned by the President or Board. SECTION 4. TREASURER. The treasurer shall be responsible for the collection, receipt and custody of all monies of the Society and for the disbursement thereof as authorized by the Board. The treasurer shall prepare a monthly financial statement for presentation to the Board at their monthly business meetings showing the income, expenditures and balances in each account of the Society and for executing contracts or other such instruments as authorized by the board. In addition, the treasurer shall prepare an annual recap of the financial condition to be presented at the Society’s annual meeting. The treasurer may also perform any such other duties as may be assigned by the President or Board. In addition, a discretionary fund (up to $50 per month) may be used in writing miscellaneous checks prior to the next monthly meeting. SECTION 5. TRUSTEES. The Board of Trustees shall be responsible for the care and maintenance of all of the real and personal property of the Society and shall perform the duties prescribed by these bylaws and the applicable laws of the State of Michigan.
ARTICLE VII AMENDMENT OF BYLAWS SECTION 1. AMENDMENT PROCEDURE. These bylaws may be amended by a two-thirds vote of the voting members present at the annual or any special membership meeting of the Society or by 3/4 vote of the Governing Board at any regular business meeting. Proposed amendments may be submitted for vote either by official action of the Board or by written petition to the secretary of 10% of the voting membership. All requests for amendment shall be submitted in written form by the secretary to the voting membership at least 10 days prior to the meeting which they will be considered for adoption.
SECTION 2. ADOPTION. Amendments approved by vote of the Society will be considered to have immediate effect and in the event two or more conflicting amendments are adopted at any meeting, the amendment with the greatest number of votes shall be considered the only amendment adopted. |
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